Project Scoping And Planning I am sending you the template of project scoping and planning. Student name: Assessor: Date:

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I am sending you the template of project scoping and planning.

Student name:

Assessor:

Date:

Name of project:

Task 1.1: Project scoping and planning

Provide an overview of the organisation. Include their:

· Mission

· Goals

· Objectives

· Operational context

Give the rationale for the project

Business objectives


Relationship of project to the organisation’s


objectives

Define the project scope

Relationship to other projects


Include dependencies

Stakeholders


Outline the project stakeholders and clearly define the project staff

Resources


The additional resources that will be needed

Legislative and regulatory context including WHS

considerations

Risk assessment


Make a list of potential risks

Reporting


Define the project’s reporting requirements

Project management tools and system to be used


Outline the project management system,


tools or methods you will use to file documentation and share information for this project

Seek clarification from your supervisor in relation to any queries and issues you have relating to the project and its parameters.

Summarise your queries here before sending the communication.


Attach evidence of this in this section. E.g. emails, online chats.

Attach:

Evidence of communication with supervisor re project issues or parameters

Project management documents reviewed if not using the Simulation Pack.

Screenshots of online file organisation to date

Task 2.2: Project management plan

Title

Background


Provide a brief explanation of the background of the project.

Objectives


Benefits that the project intends to achieve

How the success of the project will be measured


Describe the measure(s) that will used to indicate


that the project has been successfully completed

Activities and Milestones

List the major activities, scheduled start, scheduled finish and who has been assigned accountability.

Project area

Actions

Responsibility

Scheduled

start

Scheduled

finish

Project Budget

Include the approved project budget.

Cost area

Details

Estimated cost

Risk management plan

Risk assessment legend

List the major risks identified from the business case, as well as consequences of the risk occurring. Use the risk assessment legend to establish severity and likelihood. Document risk treatment/control measures.

Include at least one WHS risk.

Risk

Likelihood

Severity

Treatment/control methods

Attach:

Email to supervisor requesting approval to proceed

Email to team outlining plans and responsibilities

Screenshots of online file organisation to date

Task 2.3: Implementation activities

Which implementation activities did you complete?


List these here and


provide evidence of each one (minimum two)

Project Status Report

Project name

Project Manager

Project Objective

Project Progress Summary


Briefly describe the Project’s progress towards meeting its target outcome during this reporting period. Anecdotal information may be provided.

Milestones

Target date

Actual date

Impact

Description of milestone

Target date as per project plan

Actual date achieved

Briefly describe any changes to the project schedule required as a

result of the amended milestone(s).

Budget


Indicate total project funding, planned expenditure and actual expenditure.

Total Project funding

$

Planned Expenditure for this reporting period

Actual Expenditure for this reporting period.

Remaining budget for life of project

Comments


Include additional comments as required regarding overspend or surplus/underspend in this reporting period.

Risk management

Include information on project risks to date.

Risk

Predicted likelihood

Seriousness

Actions to be taken

Brief description project risks arising

of

Include

likelihood attributed to risk in project plan

Include consequences

attributed to risk in project plan

Include actions to be taken based on original risk treatments identified.

Recommendations


Brief statement(s) for your supervisor to consider and/or endorse as applicable.

Attach:

Evidence of implementation activities (if using the case study include design brief and emails to website designers for quotes)

Screenshots of online file organisation to date

Task 2.4: Project finalisation

Reason for project


Outline why is over

closing this

the project

Highlights

and

innovations


What were


the


main


highlights


and


innovations project?


of


this

Summary

of

recommendations


If using the case study, one of the


recommendations


should be for the supervisor to agree that the project can be deemed closed.

Performance against

objectives


Summarise the actual performance of the project against the planned performance.

Performance against outcomes


Describe the actual performance of the project in relation to the achievement of targeted outcomes. Were all planned targeted outcomes achieved, to what degree?

Performance against

outputs


Describe the actual performance of the project in relation to the delivery of the outputs. Were all planned outputs delivered, to what degree? Were they all accepted? Did the quality of the outputs meet expectations?

Performance against budget

Include the actual performance of the project against the project budget and make comments regarding variations.

Cost area

Estimated cost

Actual cost

Photographs

Logo design

Web site development

Web site content

Lessons learnt


Describe the project management and quality management processes that were perceived to be inappropriate and/or ineffective for the project, as reflected by the stakeholders and the project records/documentation.

Attach:

Link to completed online file organisation and record keeping system used throughout the project.

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